Your clients and payments. One calm place.
LancerFlow shows what is due today, who owes you money and who to follow up with. Made for freelancers and small teams who would rather do the work than manage five tools.
No credit card needed. Set up takes about five minutes.
Watch a freelance week run itself.
No sign-up. This plays on sample data, so you can see what LancerFlow does for you before you try it.
Step 1 of 10
Clear what is overdue in one click
Tick a task off from the morning dashboard. It is done, logged, and you can undo it.
Still owed to you
$5,250
- Maya ChenOverdue$1,200
- Dana OkaforDue soon$450
- Ravi PatelDue soon$3,600
- Studio ArloPaid$2,800
This is a live demo. Click “Mark received” on a payment.
- 14
- days free, everything included
- $0
- to start, no card needed
- 5
- minutes to set up
Everything for the business side of freelancing.
How it works
- 1
Add a client and a project
Set the contract value and deadline. Contacts are optional.
Sample clientWebsite projectDeadline set - 2
Add tasks and payments
List the steps, then the deposit, milestones and final payment.
DepositPaid ✓MilestoneDue soonFinal paymentUpcoming - 3
Open the dashboard each morning
It tells you what needs attention and who to chase.
Invoice overdueChaseTask due todayPayment received
Start alone. Add your team when you grow.
LancerFlow works for one freelancer and for a small team or agency. Invite people, give each a role, and everyone works in the same place while you stay in control.
Nine roles, and extra access when you want it
Owner, Admin, Project manager, Sales, Telecaller, Marketing, Designer, Developer, Accountant. Each role lands on the right page after login and sees only what it needs. Give one person several roles, or tick extra access for them.
Everyone sees only their own work
A developer or designer sees the projects and tasks assigned to them, never contract values, expenses or profit. Sales and telecallers see the leads and clients they are given.
You approve invoices before clients see them
When a team member requests an invoice, it waits for you or an admin to approve it. Nothing reaches the client until then.
Give work, and they know at once
Assign a lead, client, project, task or proposal to a person and a notice pops up on their screen straight away. Change it later whenever you like.
A daily report on who did what
See each person's tasks finished, hours logged and a simple score out of 100, with a day-by-day log and a workload view so nobody is overloaded.
Every change has a name on it
An audit log records who changed what and when, and every task shows who completed it.
What teamwork costs
- $5 a month for each extra team member, on top of your plan
- Invite people free during your 14-day trial
- Team members can use the Telegram bot and desktop bar for their own tasks
- Your clients still never log in or get messages from LancerFlow
Good fit if you...
- work for yourself: designer, developer, writer, photographer, consultant
- juggle a few clients and projects at once
- get paid in deposits and milestones
- work with a few helpers and want each to see only their own work
- want one simple system, not a heavy sales tool
Not the right tool if you...
- need client logins or a client portal
- need tax filing, payroll or full bookkeeping
- run a large company or hundreds of leads a month
- need to bill in several currencies at once
How LancerFlow compares
The well-known tools are good, and some do more than we do. Here is an even-handed look so you can choose the one that fits how you work.
Price to start
LancerFlow
$99 a year (about $8.25 a month), or $12 monthly
LancerFlow is simpler here
- HoneyBook
- From $29 a month, billed yearly
- Dubsado
- From $335 a year
- Bonsai
- From $19 a month per user, billed yearly, for the plan with invoices
- Spreadsheet or Notion
- Free
Plans to choose from
LancerFlow
One plan with everything
LancerFlow is simpler here
- HoneyBook
- 3 tiers
- Dubsado
- 2 tiers
- Bonsai
- 4 tiers
- Spreadsheet or Notion
- Not applicable
Free trial
LancerFlow
14 days, no card
- HoneyBook
- 30 days, no card
- Dubsado
- 21 days, no card
- Bonsai
- 7 days
- Spreadsheet or Notion
- Always free
Invoices and payments
LancerFlow
Yes, with GST and your own payment link
- HoneyBook
- Yes
- Dubsado
- Yes
- Bonsai
- Yes, from the second plan
- Spreadsheet or Notion
- By hand
Proposals
LancerFlow
Yes, you write and send them
- HoneyBook
- Yes, with contracts
- Dubsado
- Yes, public proposals on the higher plan
- Bonsai
- Yes, from the second plan
- Spreadsheet or Notion
- By hand
Client portal and contracts
LancerFlow
No. Clients never log in; you stay in control
They are stronger here
- HoneyBook
- Yes, portal and contracts
- Dubsado
- Client portal: yes
- Bonsai
- Client portal: yes, from the second plan
- Spreadsheet or Notion
- No
Morning dashboard: who owes you, what is due
LancerFlow
Yes
LancerFlow is simpler here
- HoneyBook
- Not listed
- Dubsado
- Not listed
- Bonsai
- Not listed
- Spreadsheet or Notion
- Build it yourself
Telegram bot and AI drafts you approve
LancerFlow
Yes. AI is opt-in and labelled
LancerFlow is simpler here
- HoneyBook
- AI features: yes. Telegram: not listed
- Dubsado
- Not listed
- Bonsai
- Not listed
- Spreadsheet or Notion
- No
Prices shown in
LancerFlow
Rupees, dollars, euros and pounds
LancerFlow is simpler here
- HoneyBook
- US dollars
- Dubsado
- US dollars
- Bonsai
- US dollars
- Spreadsheet or Notion
- Not applicable
Integrations and teams
LancerFlow
Nine team roles, assigned work and invoice approval, from $5 a month per extra member. CSV import and export
- HoneyBook
- QuickBooks and more; up to 2 team members on one plan, unlimited on the top plan
- Dubsado
- Zapier and bookkeeping on the higher plan; extra users from $25 a month
- Bonsai
- QuickBooks, Xero, Zapier on higher plans; price is per user
- Spreadsheet or Notion
- Whatever you connect
Competitor details come from each company's public pricing page, as of October 2026, and may have changed since. “Not listed” means their pricing page does not mention it, not that they lack it. Their prices are in US dollars. HoneyBook, Dubsado and Bonsai are trademarks of their owners and are not connected to LancerFlow.
Simple pricing
Everything is included from day one. Pick monthly or yearly when the trial ends.
Start here
14 days
Free, everything included, no card needed.
Monthly
$12
a month. Cancel any time.
Yearly, best value
$99
a year, about $8.25 a month.
No card needed to start.
Questions
Is it really free to try?
Yes. You get 14 days with everything switched on, and no card is needed to sign up. When the trial ends your data stays safe and becomes read-only until you upgrade.
Is this accounting software?
No. It is a tracker. It can put GST on the invoices you send, but it does not file taxes or GST returns, handle VAT, or convert currencies. Use it alongside your accountant or accounting tool.
Can I bring my existing clients?
Yes. Import them from a CSV file exported from a spreadsheet or another tool. Existing clients are skipped, so importing twice is safe.
Can I leave and take my data?
Yes. Download clients, contacts, projects, tasks, payments and your notes history as spreadsheets whenever you want, and delete your account from Settings.
Is it for teams?
Yes, for small teams. Work alone, or invite people and give each a role. They see only the work assigned to them, and invoices they request wait for your approval. Inviting people is free during the trial, and each extra team member is a small monthly add-on after that.